Job posting: SWF DC Office Seeking Administrative Assistant (1)

Thursday, August 20, 2015

The Secure World Foundation is seeking a part-time administrative assistant (maximum of 20 hours/week) to provide general administrative and project support. The successful candidate will be based in our Washington, DC office, able to commit to the job for one year at a minimum, and responsible for the following:

  • Event planning, including: compiling guest lists; preparing documents; providing travel support for speakers and other participants; being the general liaison with participants, caterers, venue staff, speakers, and/or partners; assisting the day of; and doing any follow-up required after the event.
  • Support the staff in the execution of projects by assisting as needed, including:
    • Compiling and submitting expense and credit card reports.
    • Arranging travel and accommodations for staff.
    • Updating the SWF website.
  • Provide communications support through:
    • Word processing, desktop publishing, electronic media design and distribution.
    • Making sure SWF publications and SWF-supported publications are available for compilation and distribution.
  • Update and maintain shared contacts.
  • Manage office environment by ensuring:
    • Office environment is presentable and all equipment is in working order.
    • Staff is adequately supplied to perform their duties.

Background and qualifications include:

  • 1 to 3 years of experience working with an organization in an administrative capacity.
  • Strong organizational skills and attention to detail.
  • Strong interpersonal skills, a flexible attitude, and experience working as a member of a diverse, geographically scattered team.
  • Ability to perform professionally in English.
  • Good computer skills, proficiency in Microsoft Office products (preferably including Publisher), and experience with electronic collaboration tools. 

Qualified candidates, please send a cover letter and your resume outlining your work experience, education, and computer skills to Title the subject line of your email: DC Admin Assistant Position. No phone calls, please.  Closing date for applications is Friday, September 4, 2015 with an expected start date of Monday, September 14, 2015. 

Last updated on September 12, 2016