Job Posting: SWF Washington DC Office Seeking Administrative Assistant

Saturday, April 14, 2018

The Secure World Foundation is seeking a part-time administrative assistant (maximum of 26 hours/week, includes benefits) to provide general administrative and project support. The successful candidate will be based in our Washington, DC office, able to commit to the job for one year at a minimum, and responsible for the following:

• Event planning, including: compiling guest lists; preparing documents; providing travel support for speakers and other participants; being the general liaison with participants, caterers, venue staff, speakers, and/or partners; assisting the day of; and doing any follow-up required after the event.
• Support the staff in the execution of projects by assisting as needed, including:
  • Compiling and submitting expense and credit card reports.
  • Arranging travel and accommodations for staff.
  • Updating the SWF website.
• Provide communications support through:
  • Word processing, desktop publishing, electronic media design and distribution.
  • Making sure SWF publications and SWF-supported publications are available for compilation and distribution.
• Update and maintain shared contacts.
• Manage office environment by ensuring:
  • Office environment is presentable and all equipment is in working order.
  • Staff is adequately supplied to perform their duties.

Background and qualifications include:

• 1 to 3 years of experience working with an organization in an administrative capacity.
• Strong organizational skills and attention to detail.
• Strong interpersonal skills, a flexible attitude, and experience working as a member of a diverse, geographically scattered team.
• Ability to perform professionally in English.
• Good computer skills, proficiency in Microsoft Office products (preferably including Publisher), and experience with electronic collaboration tools. 

Qualified candidates, please send a cover letter and your resume outlining your work experience, education, and computer skills to jobs@swfound.org. Title the subject line of your email: DC Admin Assistant Position. No phone calls, please.  Closing date for applications is close of business on Friday, April 20, 2018, with an expected start date of Tuesday, May 1, 2018.